Job Title: Executive Assistant
Reports to: Office Manager or Agency President
FLSA Status: Exempt
Job Code: AD12EXAE
Summary Provides high level administrative support to Executives.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Provides administrative and clerical support for Executives including managing Executives’, calendars, coordinating meetings, making travel arrangements, managing Executives’ expenses.
Oversees corporate travel program. Makes travel arrangements for all employees
Develops presentations for meetings using PowerPoint or other appropriate software. May also prepare spreadsheets and correspondence as directed.
Manages project planning efforts for effective events and activities. Leads event planning efforts for the as directed. This includes meetings, networking events, annual company-wide or regional meetings.
Types correspondence and e-mails from dictation or hand-written notes. Proof reads for correct grammar, spelling, etc.
Follows company procedures with respect to all essential duties and responsibilities of the job.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree (A. A.) or equivalent from two-year College or technical school and six months to one year related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of Contact Management systems (Outlook); Internet software; Spreadsheet software and Word Processing software. Individual must be proficient in Excel and PowerPoint.