Job Title: Payroll Representative
Reports To: Controller
FLSA Status: Non-Exempt
Job Code: FI13PYRN
Summary The Payroll Representative is responsible for processing payroll for all employees, managing reporting associated with payroll and maintaining compensation records and arrangements.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Processes monthly and semi-monthly payroll. Maintains payroll files.
Prepares and enters all benefit, payroll and 401k journal entries.
Reconciles 941s quarterly and annually.
Prepares and processes all quarterly and year-end reporting including local income taxes, W2s and individual state requirements.
Understands all compensation arrangements. Maintains all producer contracts. Follows up on all compensation transitions in a timely manner.
Works with the Human Resources Department to assure the accuracy of payroll.
Performs accounting functions as directed, including, but not limited to, preparing bank reconciliations, direct bill input and reconciliation, and preparing monthly Producer summaries.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Degree in accounting from college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Strong attention to detail.
To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; and Microsoft Office.