Job Title: Office Manager
Reports to: Operations Manager
FLSA Status: Exempt
Job Code: AD09MOFE
AssuredPartners/Alliance is one of the fastest growing insurance brokerages in the nation and our focus is on building relationships and forging rock-solid partnerships. AssuredPartners would not be as successful as we are today without the support and dedication from the teams we build within our Agencies.
Alliance is looking for the right individual who can help brand the Alliance employee experience within our office. This position requires a hard working go getter, who isn’t afraid to take on any task that is thrown their way, someone who is organized and provides a positive attitude and experience for every employee within our office. We are dedicated to finding the right person to fill this position and will work diligently to make their career successful and fulfilling.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Analyzes and organizes office operations and procedures such personnel, information management, filing systems, requisition of supplies, and other clerical services. Manages facility. Plans office layout, manage a budget provided by leadership, and initiates cost reduction programs.
Coordinates activities of various clerical departments or workers within department. Provides clerical support as directed.
Schedules activities and makes associated announcements. Leads event planning efforts for the Profit Center as directed. This includes meetings, networking events, annual company-wide or regional meetings.
Maintains contact with customers and outside vendors. Accountable for vendor management. Manages promotional items acquisitions and accounting for events.
Carries out procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Serves as primary local contact for advertising efforts for the office.
Follows company procedures with respect to all essential duties and responsibilities of the job.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree (A. A.) or equivalent from two-year College or technical school and one year related experience and/or training perferred but not required
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of Agency management software; Contact Management systems; Agency Management software; Internet software; Spreadsheet software and Word Processing software.