Summary: Coordinate and oversees the daily operations of the payable / disbursement function of the accounting department. Ensuring payments and credit card transactions are processed accurately and efficiently while also leading efforts to simplify and improve the processes. Manages their personal daily workload, coordinating and collaborating with colleagues across functional areas regarding accounting matters.
Responsible for depositing and posting of all deposits daily. Must operate in a manner consistent with GAAP accounting rules. Works with accounting staff in other offices to ensure that reconciliations are in balance. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing duties as described.
Assists with journal entries under supervision; helps in preparation of reports and posting to specific accounts as assigned.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Compiles and sorts documents, routes invoices to the appropriate individual for review and approval. Electronically files accounting support documentation in a timely manner.
Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy. Ensures accurate and timely entry of invoices, weekly payments via wire transfers, ACH payments and manual checks as required. Ensures proper approvals for all payments prior to payment execution. Responsible for processing finance agreements and forwarding to the respective finance company in the allotted time frame.
Codes data for input to financial data processing system according to company procedures. Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases. Completes posting uploads. Audits expenditures/invoices for proper authorization, duplicate payment, and ensures expenses are coded correctly in the GL.
Responsible for providing various schedules and reports to management.
Assists with vendor payable software conversion for existing sites as well as onboarding of newly acquired agencies.
Backs up company payable person as needed.
Follows company procedures with respect to all essential duties and responsibilities of the job.
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data; Uses intuition and experience to complement data.
Design - Applies design principles; Demonstrates attention to detail.
Problem Solving - Gathers and analyzes information skillfully; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Project Management - Communicates changes and progress; Completes projects on time and budget.
Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Failure to interact courteously and tactfully with managers, co-workers, customers and/or vendors to the point that productivity or morale suffers may be grounds for termination.
Oral Communication - Listens and gets clarification; Responds well to questions; Participates in meetings.
Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives.
Leadership - Accepts feedback from others.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Aligns work with strategic goals.
Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Must maintain confidentiality.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.
Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.
Planning/Organizing - Uses time efficiently.
Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity.
Safety and Security - Observes safety and security procedures.
Adaptability - Adapts to changes in the work environment.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Undertakes self-development activities; Seeks increased responsibilities; Asks for and offers help when needed.
Innovation - Generates suggestions for improving work.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.