Job Title: Administrative Assistant
Reports to: Office Manager
FLSA Status: Non-exempt
Job Code: AD13ADAN
Summary Compiles, updates, and maintains files, submitting requests to underwriters, obtaining results, and reporting results to appropriate people or companies, and entering data into appropriate customer contact system by performing the following duties. Mail room duties are expected with this position.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Follows company procedures with respect to all essential duties and responsibilities of the job.
Retrieves files from each department’s canning bins throughout the day. Scans files into appropriate program, maintains scanning report and organizes and prepares boxes of scanned documents for shredding.
Processes daily shipping via online system.
Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
Prepares stock inventory of office supplies.
Composes routine correspondence and e-mails.
Performs routine copy and binding projects.
Copies data and compiles records and reports.
Backs up Receptionist and Mail Service Coordinator
Assists Office Manager with special projects.
Operates computer terminal to input and retrieve data.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Post-secondary degree and more than three months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
To perform this job successfully, an individual should have a working knowledge of word processing, spreadsheet, presentation and internet software.