• Accounting Assistant- Accounts Payable

    Job ID
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  • Overview

    Job Title: Accounting Assistant- Accounts Payable Specialist

    Department: Accounting

    Reports to: Accounting Manager

    FLSA Status: Non-exempt

    Job Code: FI13ACSN


    Summary: Assists and provides backup accounting support with company payables, direct bill production and general administrative functions within the accounting department. Primarily responsible for (1) processing carrier payable checks (2) posting direct bill production and (3) assisting team members with various administrative duties. Works well in a fast-paced environment with previous Accounts Payable experience as well as experience with full cycle Accounts Payable.


    Essential Duties and Responsibilities include the following, other duties may be assigned.

     • Accounts Payable
    o Performs 3 way matching of invoice, purchase order and packing slip
    o Enters invoices into the accounting system
    o Review for appropriate documentation and approvals prior to payment
    o Print and obtain signatures on checks
    o Process high volume of invoices daily
    o Perform account reconciliations
    o Code invoices with appropriate GL Code
    o Research vendor disputes and follow up on pending credit memos
    o Reconcile vendor statements

    • Direct Bill Commission
    o Pull Carrier statements
    o Enter commission into Agency Management System

    • Mail

    o Open and sort daily accounting mail
    o Record all checks received on check log

    • Provide internal and external customer service
    • Assist in the annual 1099 preparation and reporting.
    • Prepares ad-hoc reports as requested.
    • Executes and meets deadlines for processing accounting transactions.
    • Maintains professionalism on the job at all time
    • Is responsible for being reliable punctual in reporting for work as scheduled.



    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Education and/or Experience                                                  

    One to two years of prior Accounts Payable experience

    • Proficiency in Microsoft Office Suite, particularly Excel.

    • High school diploma or equivalent. Associate’s or bachelor’s degree in accounting or related field strongly preferred.


    Language Skills                                               

    Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. • Strong written and verbal communication skills


    Mathematical Skills                                                    

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


    Reasoning Ability                                            

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.


    Computer Skills                                              

    To perform this job successfully, an individual should have knowledge of Agency management system software; Database software; Internet software; Spreadsheet software and Word Processing software.

    • Proficient with Excel


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