AssuredPartners

  • Microsoft Outlook Administrative Assistant (Temporary Position)

    Job ID
    2018-3507
    # of Openings
    1
    Category
    Administrative
    Location
    US-MD-Hunt Valley
  • Overview

    Job Title: Microsoft Outlook Administrative Coordinator (Temporary Position)

    Department: Administration

    Reports to: Office Manager

    FLSA Status: Non-Exempt

     

    Summary

    This temporary position supports a time sensitive project by managing a group Outlook mailbox to ensure emails are assigned and responded to in a timely fashion. 

    Responsibilities

    Essential Duties and Responsibilities include the following. Other duties may be assigned.

    • Assigns incoming emails to appropriate personnel for response.
    • Utilize various Outlook functionality (i.e. sorting, color coding, creating outlook folders, moving emails) to monitor inbox items to ensure all emails are responded to according to established guidelines
    • Follow up regarding outstanding emails and work with appropriate personnel to verify items are being addressed.
    • Move completed emails to assigned folders
    • Notify Supervisor of potential issues that require priority attention/need to be escalated
    • Work in an organized and efficient manner to effectively manage multiple assignments and priorities; ensuring expectations and strict turnaround times are met.
    • Respond to routine inquiries
    • Work independently and within the team to meet objectives
    • Represent AssuredPartners in a positive and professional manner with both internal and external customers.
    • Maintain customer confidence and protects operations by keeping information confidential.
    • Maintain composure and effectiveness under pressure in a deadline driven environment.
    • Perform other duties and special projects as assigned.

     

    Qualifications

    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Proficient with Microsoft Office Outlook Functions
    • Basic Microsoft Word and Excel Knowledge
    • Exceptional Organizational Skills
    • Experience in related role preferred, but not required

    Attributes

    • Independent Judgement
    • High Performer
    • Quality Focus
    • Problem Solving
    • Time Management
    • Adaptability
    • Dependability, Commitment to Project
    • Skilled Multi-tasking
    • Detail-Oriented
    • Written & Verbal Communication Skills

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