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  • Administrative Assistant

    Job ID
    2018-3352
    # of Openings
    1
    Category
    Administrative
    Location
    US-NJ-Mt Laurel
  • Overview

    Job Title: Administrative Assistant

    Department: Administration

    Reports to: Office Manager

    FLSA Status: Non-exempt

    Job Code: AD13ADAN

    Agency: Mt. Laurel, NJ

     

    Summary Compiles, updates, and maintains files, submitting requests to underwriters, obtaining results, and reporting results to appropriate people or companies, and entering data into appropriate customer contact system by performing the following duties.

    Responsibilities

    Essential Duties and Responsibilities include the following. Other duties may be assigned.

     

    Follows company procedures with respect to all essential duties and responsibilities of the job.

     

    Retrieves files from each department’s canning bins throughout the day. Scans files into appropriate program, maintains scanning report and organizes and prepares boxes of scanned documents for shredding.

     

    Processes daily shipping via online system.

     

    Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.

     

    Prepares stock inventory of office supplies.

     

    Composes routine correspondence and e-mails.

     

    Performs routine copy and binding projects.

     

    Copies data and compiles records and reports

     

    Receptionist and Mail Service Coordinator

     

    Assists Office Manager with special projects.

     

    Operates computer terminal to input and retrieve data.

    Qualifications

    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Education and/or Experience                                                  

    Post-secondary degree and more than three months related experience and/or training; or equivalent combination of education and experience.

     

    Language Skills                                               

    Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

     

    Mathematical Skills                                                    

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

     

    Reasoning Ability                                            

    Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

     

    Computer Skills                                              

    To perform this job successfully, an individual should have a working knowledge of word processing, spreadsheet, presentation and internet software.

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