Administrative Assistant

Job ID
# of Openings


Job Title: Administrative Assistant

Department: Corporate or Administrative Services

Reports To: Office Manager

FLSA Status: Non-exempt

Job Code: Administrative Assistant


Summary Compiles, updates, and maintains files, submitting requests to underwriters, obtaining results, and reporting results to appropriate people or companies, and entering data into appropriate customer contact system by performing the following duties.



Essential Duties


Include the following. Other duties may be assigned.


Follows company procedures with respect to all essential duties and responsibilities of the job.


Retrieves files from each department’s canning bins throughout the day


Takes dictation by machine and transcribes correspondence


Scan files into EtFile program, maintains scanning report and organizes and prepares boxes of scanned documents for shredding.


Processes daily UPS/FedEx shipping via online system.


Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.


Prepares stock inventory of office supplies.


Composes routine correspondence and e-mails.


Performs routine copy and binding projects.


Copies data and compiles records and reports.


Backs up Receptionist and Mail Representative


Assists Office Manager with special projects.


Supervisory Responsibilities                                               

This job has no supervisory responsibilities.




To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience                                               

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to walk and talk or hear. The employee is occasionally required to stand; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.



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