Payroll & Human Resources Administrator

Job ID
# of Openings
Human Resources


Job Title: Payroll & Human Resources Administrator

Department: Human Resources

Reports To: Payroll & Human Resources Manager

FLSA Status: Non-Exempt

Job Code: Admin II


Summary The Payroll and HR Administrator is responsible for the human resources (HR) and payroll system data integrity, maintenance, reporting and efficiencies while providing support to the HR/Payroll Manager. Responsibilities include processing semi-monthly US payrolls (via ADP Vantage), managing reporting associated with payroll and maintaining compensation records and arrangements. Serves as the primary contact for payroll, taxes, and deduction questions from employees. Will assist with background checks, new hire processing, benefits, and leave administration. Must maintain confidentiality of all employee information and ensure that HR/Payroll operations are handled in accordance with Federal, State, Local and Corporate standards, guidelines, and regulations.



Ensure the accurate processing of semi-monthly payrolls using payroll software, including processing of new hires, terminations, transfers and any other payroll status changes.


Reconcile payroll prior to transmission.


Prepare and distribute the Payroll Journal Entry for multiple agencies.


Responsible for monitoring the timekeeping software and timely exporting of time records into the payroll system for processing.


Ensure that pay practices are in compliance with the Fair Labor Standards Act and other applicable wage and hour regulations.


Maintain payroll database for employee changes (Names, addresses, W4 information, withholding, etc.). Perform maintenance and audits to endure accuracy.


Follows company policies and procedures with respect to all essential duties and responsibilities of the job.


Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.


Examines employee files to answer inquiries and provides information to authorized persons.


Updates employee files to document personnel actions and to provide information for payroll and other uses.


Participates in employee orientation.


Participates in the recruitment process, performs phone interviews as needed, processes background checks and assists in other employment activities.


Compiles data from personnel records and prepares reports.


Assists HR/Payroll Manager with administrative, operational tasks and ad-hoc projects.


Serve as the liaison between HR, IT and managers regarding the operation of systems and reports.


Performs other duties as assigned.



Prior human resource and payroll experience.


Intermediate to Advanced Proficiency in Excel, proficient in Microsoft Office.


Ability to deal sensitively with confidential material.


Ability to prioritize and respond to changing needs and deadlines as they arise.


Ability to work independently in a fast paced, team environment with minimal supervision and a sense of urgency.


Exceptional attention to detail, ability to follow up, and meet deadlines needed.


Problem solving, analytical and math skills required.


Dependability is a must. Maintaining regular attendance as well as exhibiting a positive and professional demeanor is required.


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