Job Title: Accounting Specialist
Reports To: Accounting Manager
FLSA Status: Non-exempt
Job Code: Admin II
Summary Assists with journal entries under supervision; helps in preparation of reports and posting to specific accounts. Responsible for depositing and posting of all deposits daily. Must operate in a manner consistent with GAAP accounting rules. Works with accounting staff in other offices to ensure that reconciliations are in balance. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.
Codes data for input to financial data processing system according to company procedures. Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases. Keeps all company payables current, in balance and paid. Completes posting uploads. Audits invoices against purchase orders, researches discrepancies, and processes for payment.
Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy. Responsible for processing and approving finance agreements.
Reconciles general ledger accounts with various registers. Resolves all inter-company discrepancies.
Compiles cost reports and revenue and balance sheets.
Makes and posts deposits daily. Reconciles bank statements.
Assists client service staff in reconciling clients' accounts. Reconciles Producer report discrepancies and problems. Resolves premium discrepancies and adjusts commissions as needed.
Backs up company payable person as needed.
Follows company procedures with respect to all essential duties and responsibilities of the job.
Prepares and enters all benefit, payroll and 401k journal entries.
Approves timesheets via time management system on weekly basis.
Provides ongoing auditing of all deductions/earnings and coding.
Prepares monthly deductions files for benefits reconciliation.
Enters all payroll budget information into accounting system annually.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Degree in accounting from college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25
pounds. Specific vision abilities required by this job include depth perception and ability to adjust focus.